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Compose

How to Compose a Message?

To compose a Message, it is very simple like sending email. Please refer the basic steps to compose a Message. Now let us discuss how to handle the Compose Message Window in detail.


Figure: Compose Message Window

The Compose Message Window is slightly different for:
-- [Event]: can setup a series of [Events] in one time, please refer to following Compose [Event] ...
-- [Calendar]: there are two extra fields: Start Date and End Date
-- [Task]: there is an extra field: Due Date

We will discuss the Message Compose matters in the following three sections:

 

Basic controls on Compose Message Window

In general case, we ONLY need to input Recipient, CC (if any), Subject, Content, Attactment (if any) and finially press the OK button to post new Message.


Recipient and CC

we can input User Id, Department, User Position, Contact, Recipient Group, email address; it uses "," (comma) as a separator for multi-recipient items
If we forget (or even do NOT know) the Recipient's User Id or email, please refer to our next section To speed up input Recipient/CC


Subject

You can just input the subject you desire; you can also right click and choose the Historical Value. This field is MANDATORY.


Content

we can edit the content easily by a very convenient WYSWYG HTML Editor. Please refer to HTML Editor for more detail ...


Figure: HTML Editor


Attachment

We can upload the attached file at here, please refer to the Upload Attachment section...

 

To speed up input Recipient/CC

For example, we want to post a Message for Principal Wong, but we do NOT know his User Id ...


Figure: Recipient and CC Control

Input User, Contact and Recipient Group

We just press [SPACE] at Recipient/CC box [no 2], then there are 3 List Boxes: User [no 2.1], Contact [no 2.2] and Recipient Group [no 2.3] appearance to list all available Recipients. We can select the Recipient item by double click [no 2.4] it on the list. If the list is too long, we can continue to key in related string eg "wo" for pwong or Principal Wong, then the list will shorten and shorten and only show the list contained "wo" (or type "wo" first then press [SPACE]).

 

Input Historical Value

Historical Value is the value we input before. We can input the Historical Value again by right click [no 1.1] and then select the value we wanted, very convenient.

 

Input User, Position, Recipient Group, Dept and Contact

You can select User, Position, Recipient Group, Dept or Contact as the Recipient(s) by right click and choose Input data (Select) [no 1.3].

 

Using list box to handle Recipient/CC items

If there are many and many Recipient/CC items, we can use a list box to handle them by right click > Add/Remove Items [no 1.2]

Remark: if the Parent Message is [Email] Message eg reply or forward [Email], there are two extra items on context menu of CC textbox:
Insert all CC of Original Message: insert all CC of original [Email] Message
Insert ALL recipients of Original Message: insert all recipients (Recipient/CC) of original [Email] Message. For example, we can use this function as "reply to all" when replying email.

Remark: For the Recipient/CC is outside the intraComm (eg email address or Contact), he will receive the message by email

 

Other Controls on Compose Message Window

Message Position [no 7]

It has been set at Figure: Type and Position Selection Window [no 2] at Message and cannot be changed here.

 

Message Type [no 8]:

You have choosen the Message Type but still, you can it here.


From (Mail)

It is the email address used to send the Message (the outgoing email address); the default value of this field is the email of Author. Please refer to the Email Box section for more detail.


Open Level

ONLY Designated Readers or ALL Related Readers will be shown, please refer to the Message Properties section for more detail.


Post Config


Figure: Post Config

The following is a brief description on the options.

  • Post NOW: post the Message NOW
  • Save Draft: just save the Message, do NOT post it. We can modify and post the Message later.
  • Post AT ...: we set a date to post the Message
  • Post BY ...: the Message is post by another User, eg a manager can ask his secretary to write a message and post by himself
  • Post ON ...: it is event-triggered post, eg we can post this Message when a [Task] is Closed
  • WithOUT Save: DISCARD this Message (do NOT post and do NOT save anything)

For detailed description, you can refer to the Post Config section.

 

Remind Reply

It is a field for setting the date to remind the Recipient(s) to reply our Message.

  • (none) (-1) means no need remind
  • 0 day (0) means remind immediately

We can set the days to remind by directly key in the number or select the day time by right click and choose Set Day Time Duration or press F6.
The Recipients are reminded to reply by an auto-generated [Event] Message.


Recipient / CC Tab Pages

These show Recipient/CC list in detail. We can also modify the Recipient/CC list here but once this tab page selected, the Recipient/CC boxes become disabled 

 

Compose [Event]

The Compose Message Window for [Event] is slightly difference.


Figure: Compose Message Window for [Event]

It can post one or a series of [Event] Messages (eg to remind the payroll for the next twelve months) by following steps:

Step 1: Start Dates [no 1]

There are 6 Start Dates (the Event starts dates), we can use one, two, ..., or all of them
They are Date Time Boxes, we can:
  • directly key in date time with format: YYYY-MM-DD HH:mm:ss or
  • right click > Select a new date to select a date time or
  • press F6 to select a date time or
  • right click to select Historical Value

 

Step 2: No. of Times [no 2]

It is the number of [Event] Messages we want to post, eg 1 for ONLY one [Event] Message we want to post.

 

Step 3: Period [no 3]

To select Period: Weekly, Monthly, Yearly and Every N Days (it will ask us the N when click Test).
It is useful when No. of Times is larger then 1.

 

Step 4: Duration [no 4]

To input the duration of the Event.
It is a Day Time Duration Box, we can:

  • directly key in a non-negative integer
  • right click > Set Day Time Duration to select a day time duration or
  • press F6 to select a day time duration

 

Step 5: Remind (before) [no 5]

To remind us before the Event starts; it is also a Day Time Duration Box.

 

Step 6: Test Button [no 6]

Click the Test Button to check the Date List on Date List Box [no 7]
We can modify the Date List manually by right click and choose from the following:

  • Change Event Date ...
  • Change End Date ...
  • Change Remind Date ...
  • Add new Event Date ...
  • Delete Event Date ...

Remark:
-- we MUST generate the Date List before we post the [Event]
-- if we want to schedule posting the [Event] on the Remind Date, we can select the Post Config to Post AT ... and set a value: [Remind Date