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Message Properties

Message Properties

Basic Properties

Just like e-mail, Message in intraComm also has some Properties like Subject, Author, Attachment, Content and Date Chop. The following is a brief description on them.

Subject
-- the subject of Message
 
Author
-- if it is an email address, the Message is an email coming from outside

Attachment
-- the attached files of the Message (if any)

Content
-- the content of Message which supports HTML

Date Chop
-- indicates the date for Message created, amended or changed Status to Post, Void or Closed
 

Remind: each attached file comes with a File Id. Anyone who knows the File Id can read the file, but in general the File Id is hidden from the Readers.

 

Additional Properties

In additions, there are a lot of Properties that email does NOT provide. The following is a brief description on them.

Record#
-- the unique no. for the Message; we can search the message through the General Search Box by input the record number as searching keywords
 
Message Tags
-- tell extra information about the Message [detail...]
 
Message Type
-- there are different types of Message, such as Notice, Event and Task etc [detail...]
 
Owner
-- the creator of the Message; if the creator is an intraComm User, he is the Owner; if the creator is an e-mail address, the one who get the [Email] Message from Mail Box is the Owner of the Message
 
Message Status
-- show the status of the Message [detail...]
 
Reading Status
-- shows the Reader Role and tells you if the Reader reads the Message [detail...]
 
Position
-- indicates the position of the Message (placed under another Message which called Parent Message)
The Message can be shown in Tree Diagram at Related Tab List: Position (Figure: Message [no 7] at Message) or Large Button: Tree View
 
Remind
-- for [Event]; it is the Remind Date to remind Recipients about the Event
 
Due
-- for [Task]; it is the Due Date to submit [Task Report]
 
Send Date
-- for [Email]; it is the date to send this Message
 
Start Date/End Date
-- only useful for [Event] and [Calendar], tells us the start date / end date of the Event
 
Open Level
-- indicate the Designated Readers; it can be ONLY Designated Readers or ALL Related Readers
  • ONLY Designated Readers: all Readers are designated by Author or other Readers. Author designates Readers when compose new Message and then the designated Readers can be modified (added/deleted) at Message Related Tab List: Reader
  • ALL Related Readers: other than designated Readers, the System would add all Related Readers as Ref for the Message automatically
    Related Readers: refer to the Readers (NOT include Email Readers) of Parent Message of this Message

Remark:
Auto Forward Notification
: when we forward a Message, the System will add the Author and CC of original Message as Ref of the forwarded Message automatically

Remark: when should use the ALL Related Readers setting?
We can set the Open Level when compose Message and we can change this setting by amending the Message. The default setting is ONLY Designated Readers, but if the Message does NOT carry any CONFIDENTIAL information, we suggest using the ALL Related Readers setting which is very convenient for Message management. Since when we move or link the Message to other Position (under other Parent Message), the Readers of Parent Message can read this Message automatically. 

 

Abstract Information

Message properties are embedded in messages. The following is a screen dump on the abstract information column, we will discuss its properties in detail.


Figure: Abstract Information

Author [no 1]
-- shows the full name of Author (User or email address) and links to its detail information
 
Date Chop [no 2]
-- for [Email], it shows Send Date

-- for [Event] and [Calendar], it shows Start Date - End Date
-- for [Task], it shows Due Date
-- for others, it shows Date Chop

Styles of Date
past: gray color, eg 2010-01-01
now: red and bold, eg 2010-08-15
future: blue color, eg 2099-12-31

Attention [no 3]
-- shows the most important remind for the reader
 
Status [no 4]
-- shows the Message Status of the Message [detail...]
 
Tag [no 5]
-- shows the tag of the Message [detail...]
 
Location [no 6]
-- shows the location of the Message; on mouse over to show the Parent Message, click to link to the Parent Message
 
Open Level [no 7]
-- indicate the Designated Readers
 
Two Types of Open Level
ONLY Designated Readers
ALL Related Readers
 
Notice Record [no 8]
-- indicate that new and related Users can read this Message
 
Drop-down Menu [no 9]
-- for more information and actions; the next section will talk more about it
 
 

Drop-down Menu [no 9]

The Drop-down Menu shows following items (ONLY the related items are shown):

 
Show Details
-- it shows DETAIL information about the Message including (Show Recipients and Show Position)
 
Get Emails
-- get e-mails from the external mail box of the user
 
Amend Content
-- to modify the Message content
 
Msg Manager
-- goes to the the location of the Message
 
Search this page
-- search string in this Message
 
Print Format
-- add a header to the Message for printing
 
Translation (google)
-- it translates the Message by google translation through HTTP (NOT HTTPS)
 
Size of Content
-- remove the Relative Tab Pages interface
 
Compose at here
-- to compose a new Message which placed under this Message
 
Copy
-- copy the whole message; you may paste the link to different locations later
 
Move/Link this Msg
-- to move or link this Message to other Position (Parent Message)
 
Child Messages
-- shows the Child Messages of the Message
 
To VOID this Msg
-- to void the Message (to set the Message Status to Void)
 
Import File Folder
-- import local file folder and its sub-folder to System
 
To Ban this Msg
-- to remove the content (include Subject, Content and Attachments) of Message, other Readers can NOT read the original content at once
 
Child - Task/Event
-- it searches ENTIRE Child Messages but ONLY shows [Task], [Event] and [Calendar] Messages (it may process for a LONG time)
 
Child - Attachment
-- it shows ALL attachments in ENTIRE Child Messages (it may process for a VERY LONG time)
 
Child - Backup
-- it exports and saves ENTIRE Child Messages with Attachments at local hard disk (it may process for a very LONG time) 

Compose at this position
-- to compose a new Message which Position as same as this Message
 
Reply
-- as like as the Large Button: Reply
 
Post Again
-- as like as the Large Button: Clone Message
 
Forward
-- as like as the Large Button: Forward

To IGNORE this Msg
-- to set the Reading Status to Ignore
 

 

Remark: compare between: Move Message to *Litter Bin* vs Void Message vs Ignore Message vs Ban Message
They all indicate the Message is INVALID or UNUSEFUL but with great difference:
Move Message to *Litter Bin*: the Message will be DELETED from System after 7 days automatically. Before deleted, all Readers can still read the Message and even move from *Litter Bin* to other Position if he does NOT like to deleted it. It is useful for unuseful Message.
Void Message: it just changes the Message Status to Void and would NEVER be deleted automatically. All Readers can still read the Message. It is useful for the INVALID or UNUSEFUL Message (especially for [Task] and [Event]) which does NOT like to be DELETED
Ignore Message: it is from point of view of Reader. It changes the Reading Status to Ignore and tell other Readers (especially the Author) this Reader would ignore the Message. It is useful for the Reader being assigned unrelated Task or Event
Ban Message: it clones the Message first and then remove the content (include Subject, Content and Attachments) of the original Message. The cloned Message placed under *Litter Bin* and will be deleted after 7 days. It is useful for BANNING the Message IMMEDIATELY (for example the Message has sex images)